Privacy Policy

Last updated 27 October 2026

Privacy Policy

HireMinds Academy (“we”, “us” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, share and protect personal information when you visit www.hiremindsacademy.com, submit an enquiry, register for a programme or use our services.

Website and service operator: HireMinds Academy

1. Information We Collect

Depending on your interaction with us, we may collect:

  • Contact information: Your name, email address, phone number, location and organisation or institution.

  • Education and career information: Your qualifications, college, course, graduation year, work experience, résumé, skills and career interests.

  • Registration and learning information: Programme selections, attendance, assignments, assessment responses, scores, feedback and certificate details.

  • Payment information: Billing details, payment status and transaction references. Where payments are processed by a payment provider, that provider handles payment credentials under its own privacy policy.

  • Communications: Enquiries, correspondence and support requests.

  • Technical information: IP address, browser and device information, pages visited and interactions with our website, where collected through website logs or enabled technologies.

We collect information directly from you and, where applicable, from your college, employer or an authorised representative arranging a programme on your behalf.

Please do not submit sensitive personal information or identity documents unless we specifically request them for a stated purpose.

2. How We Use Your Information

We use personal information, as applicable, to:

  • Respond to enquiries and provide programme information.

  • Process registrations, payments and enrolments.

  • Deliver training, workshops, webinars and assessments.

  • Provide learning support, evaluation reports and certificates.

  • Offer career guidance and placement assistance where included in your programme.

  • Communicate schedules, updates and service-related information.

  • Improve our programmes, website and learner experience.

  • Maintain records, prevent misuse and meet legal obligations.

Where consent is required, we will request it separately for the relevant purpose. Visiting our website does not, by itself, constitute consent to promotional communications or unrelated uses of your information.

3. Promotional Communications

Where you have opted in, or where otherwise permitted by applicable law, we may send information about upcoming programmes, events and offers by email, phone, SMS or WhatsApp.

You may opt out by using the available unsubscribe option or contacting info@hiremindsacademy.com. We may still send necessary communications about programmes you have registered for, payments or service requests.

4. When We Share Information

We may share relevant information with:

  • Trainers and service providers who support programme delivery, assessments, communications, hosting, payment processing and administration.

  • Your sponsoring college or employer, where a programme is arranged through them and attendance, progress or assessment reporting forms part of the programme. We will explain the relevant reporting arrangements.

  • Recruiters and hiring partners, where you request placement assistance and authorise us to share your profile for relevant opportunities.

  • Authorities or professional advisers, where reasonably necessary to comply with law, address disputes or protect lawful interests.

We limit sharing to information relevant to the purpose. We do not sell personal information.

5. Cookies and Third-Party Services

Our website may use cookies or similar technologies for essential functions and, where enabled, analytics or embedded content.

Where required, we will request consent before using non-essential cookies. You can also manage cookies through your browser settings, although disabling some cookies may affect website functionality.

Links, embedded videos, social media features, meeting platforms and other external services may collect information under their own privacy policies. Please review those policies when using those services.

6. Session Recordings, Photographs and Testimonials

If a session will be recorded for learning or administrative purposes, we will inform participants beforehand and explain its intended use and access arrangements.

We will seek separate permission before using identifiable photographs, videos, testimonials or learner success stories for publicity. Registration alone does not grant permission for promotional use.

You may contact us to withdraw permission for future promotional use. We will explain any practical limits affecting material already printed, distributed or shared by third parties.

7. Information Security and Storage

We use reasonable technical and organisational measures designed to protect personal information from unauthorised access, loss, misuse or disclosure. No method of transmission or storage is completely secure.

Information may be processed by service providers in India or other countries. Where this occurs, we will follow applicable legal requirements and use appropriate safeguards.

8. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including programme administration, certificate verification, accounting, dispute resolution and legal requirements.

When information is no longer required, we will delete it or anonymise it, subject to lawful retention obligations.

9. Your Choices and Requests

You may contact us to request access to, correction of or deletion of your personal information, withdraw consent, or raise a concern about its use.

We will handle requests in accordance with applicable law and may verify your identity before acting. Certain records may need to be retained for legal or legitimate administrative purposes.

Withdrawing information or consent necessary to deliver a service may affect our ability to provide that service. We will explain the consequences where relevant.

10. Learners Under 18

If you are under 18, please involve your parent or legal guardian before registering or submitting personal information.

Where required by applicable law, we will obtain verifiable parental or guardian consent before processing a child’s personal information. Colleges or organisations arranging programmes involving minors must coordinate the necessary notices and permissions with us.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in our services, practices or legal requirements. The revised version will be published on this page with an updated effective date.

Where required, we will provide additional notice or obtain fresh consent before using information for a new purpose.

12. Contact and Privacy Grievances

For privacy questions, requests or complaints, contact:

Email: info@hiremindsacademy.com
Phone: +91 78240 94044

Please use the subject line “Privacy Request” or “Privacy Grievance” and describe your concern. We will respond within the timelines required by applicable law.